See exactly how theStarseed Estate portalworks — step by step

1. 01

   Sign in securely

   Staff authenticate with email and password. No one reaches resident records without signing in.

   • Email + password login with show/hide password
   • Role-based access — Administrator, Caregiver, Nurse, Manager, Read-Only
   • Automatic session timeout protects records when staff step away
   • Forgot password and secure reset built in
   Sign in

   Starseed Estate

   Care Portal

   Email

   nurse@starseedestate.com

   Password

   ••••••••••Show

   Sign in

   Forgot password?

2. 02

   Land on the dashboard

   After login, staff see alerts, a resident search, and one-click access to every module.

   • Search residents by name, ID, or room
   • Alerts surface upcoming appointments, overdue notes, medication exceptions, balances, expiring certs
   • Every module card is clickable across its whole surface
   Dashboard

   Welcome back, Jordan

   Nurse

   12 Residents

   3 Alerts

   $4,200 Owed

   🔍 Search by name, ID, or room…

   Resident Profiles

   Daily Care

   Medications & MAR

   Weekly Notes
3. 03

   Open a resident profile

   Click any resident name to open a complete, tabbed profile — the same structure for every resident.

   • Personal & admission info, emergency contacts, healthcare providers
   • Medical history, allergies, ADLs, advance directives
   • Insurance/Medicaid, payments, documents — all in one place
   • Resident name and ID stay visible while you work
   Resident Profile

   EF

   Erica Franklin

   RES-001 · Room 12

   PersonalContactsMedicalMedicationsPayments

   DOB03/14/1948

   Admission01/06/2025

   StatusActive
4. 04

   Use the Medication Administration Record (MAR)

   A spreadsheet-style MAR per resident covers all 31 days of the month, with a status for every scheduled dose.

   • Statuses: Administered, Refused, Held, Omitted, Not Available, Not Applicable
   • Staff initials and electronic signature per dose
   • Exception documentation required when a dose isn't given
   • Export to Excel or PDF; historical MARs are preserved
   MAR — March 2026

   Med · Time	1	2	3	4	5	6	7
   Metformin 8AM	A	A	A	A	A	A	A
   Lisinopril 8AM	A	A	A	A	A	A	A
   Atorvastatin 8PM	A	A	A	A	A	A	A

   A = Administered · initials + e-sigExport Excel / PDF
5. 05

   Complete weekly care notes

   A new weekly summary is generated for every active resident, keyed to the correct week-ending Friday.

   • Required Yes/No health questions with follow-up detail fields
   • Narrative sections: meals, mood, sleep, appointments, complaints
   • Open prior weeks without overwriting them
   • Print or download a single week as PDF
   Weekly Notes — Week ending Fri 03/27

   Doctor this week?No

   Medication changes?No

   Physical/behavioral changes?Yes — see notes

   Complaints reported?No

   General condition: alert and engaged. Meals well-taken…
6. 06

   Print and export records

   Every section exports to PDF or Excel. Build a complete resident record packet by selecting what to include.

   • Printable receipts, statements, MARs, weekly notes, compliance checklists
   • Resident name, ID, reporting period, and page numbers on printed records
   • Select specific records for a medical-record packet
   • Audit trail records who accessed or changed important records
   Reports & Printing

   Resident record packet

   Admission recordEmergency contactsMedical historyMAR — March 2026Weekly notes — 4 weeksCompliance checklist

   Generate PDFExport Excel

Starseed Estate — Resident Care Management & Medical Records Portal · Walkthrough